Directorate for e-Government and Administrative Processes

Director-General: Franc Tomažič

Address: Tržaška cesta 21, 1000 Ljubljana, Slovenia

Telephone: +386 1 478 8651

Fax: +386 1 478 8649

E-mail: gp.mju(at)gov.si

Deputy Director: Dušan Kričej

Address: Tržaška cesta 21, 1000 Ljubljana, Slovenia

Telephone: +386 1 478 8573

Fax: +386 1 478 8649

E-mail: gp.mju(at)gov.si

The Directorate for e-government and administrative processes has the following tasks:

• to reform processes and rapidly develop e-government in order to bring services closer to citizens and corporate entities;
• to improve electronic support to relations among public administration subjects and beyond with the introduction of up-to-date information and communication technology;
• to ensure interconnection of public records and integration of databases with information support to processes;
• to keep up-to-date with information infrastructure developments worldwide and to prepare policy guidelines and standards for public administration;
• to reduce administrative burdens; 
• to monitor the implementation of regulations governing the general administrative procedure, the administrative operation and the access to information of public character;
• to exercise administrative control; 
• to co-ordinate the guidance of local administrative units;
• to prepare invitations to public tenders for the award of information infrastructure contracts; 
• to co-operate with non-governmental organisations.

The Directorate has an Office, which consists of three sectors and three additional sectors directly under the Directorate:  

• IT and e-Government Office:
• Sector for development of e-administration
• Sector for information and communication infrastructure of public administration
• Sector for local computer information infrastructure and user suppor
• Sector for administrative procedures and reduction of administrative burdens
• Sector for administrative inspection
• Sector for local administrative units

Sector for Development of e-Administration has the following tasks:

• to participate in devising the strategy of e-government development;
• to monitor the implementation of the strategy of electronic commerce in public administration and the implementation of e-government action plan;
• to manage and coordinate interdepartmental activities for e-government in the context of the "coordination for better public administration";
• to provide support for development and operation of e-services and e-applications for customers service (G2C), e-services for support of exchange of data within the public administration (G2G) and e-services for information support to create a business-friendly environment (G2B). In this context it plans, manages and coordinates e-services and e-applications projects, particularly these common to more ministries;
• to provide organizational support for project management of e-government projects;
• to participate in the promotion of e-government;
• to act as editor of the State portal E-uprava and to manage the interdepartmental coordination of topics to be published;
• to act as administrator of the portal E-uprava;
• to prepare answers to questions submitted to the State portal E- uprava;
• to coordinate any other activity regarding the portal E- uprava;
• national coordination of the IDABC programme and participation in the IDABC expert groups;
• participation in i2010 eGovernment subgroup and Inclusive eGovernment Ad-hoc group;
• participation in the EU FP6 and Competitiveness and innovation program project, such as OneStopGov and STORK.
   

Sector for Information and Communication Infrastructure of Public Administration

Is in charge of development, smooth operation and maintenance of State authorities' applications systems on the information and communication infrastructure of DEUP.

Unit for e-Mail Management has the following tasks:

• to act as the Certification authority that issues qualified digital certificates pursuant to the Electronic Commerce and Electronic Signature Act and the Decree on conditions for electronic commerce and electronic signing; to activate, revoke and renew digital certificates; to maintain applications of registry services, to publish updated Certificate Revocation Lists and to perform other certification tasks;
• to maintain the system of trusted time stamps;
• to develop and maintain services and mechanisms necessary for correlating digital certificates with identifiers from various registers;
• to register web domains of State authorities of the Slovenia's domain .si;
• to manage the infrastructure of the central directory according to X.500 and X.509 and to ensure automatic synchronisation of local directories with the central X.500 directory;
• to ensure smooth operation of the central e-mail server and the central mailhub by redirecting e-mail to sub systems; to ensure updating of anti-virus systems and anti-spam mechanisms;
• to contribute to national and international projects and to analyse and draft national and international technological, security and normative recommendations and standards.

Unit for Communication Network of Public Administration has the following tasks:

• to develop, maintain and control the communications network of State authorities;
• to control, manage and perform extraordinary maintenance of the network according to the needs of State authorities and e-Government applications;
• to ensure 24x7x365 support for network operation, and confidentiality and integrity of data;
• to provide support to network communications services and security elements and to carry out tasks in the context of European networks operation.

Data Centre Unit has the following tasks:

• to ensure smooth operation and maintenance of application systems of State authorities on the information infrastructure;
• to host high performance transaction systems, distribution systems, registry systems and other systems with demand for high availability;
• to provide for optimisation of programme elements at databases level and applications environments, to perform stress and load testing;
• to manage the infrastructure aspect of the "Back-up information centre" project;
• to manage horizontal functions common to the entire infrastructure.

Unit for System Administration and Application Support has the following tasks:

• to host e-Government web sites and applications and related databases for application systems connected to the central modules of e-Government or other systems according to J2EE standard;
• to develop and maintain e-Government central service modules and to provide assistance for integration of applications with e-Government central services;
• to maintain the SVN domain and to support common back office application solutions in the Lotus Notes environment.

Sector for Local Computer Information Infrastructure and User Support

Unit for Local Information Infrastructure has the following tasks:

• to plan, develop and operate local computer networks of the Ministry of public administration and of administrative units;
• to introduce common standards for network operating systems and hardware;
• to analyse markets and develop information infrastructure, to prepare policy guidelines and standards;
• to give advice concerning data protection in local computer networks and to protect the local computer network of the Ministry of Public Administration;
• to prepare policy guidelines, standards, documentation and training programmes;
• to be the administrator of local computer infrastructure services of DEUP (and part of MJU).

Unit for Support and Maintenance has the following tasks:

• to set up and manage the system of "Support to users of information services" for administrative units and national authorities;
• to set up and manage the system of "Post-warranty hardware maintenance" for administrative units and national authorities;
• to prepare specifications for invitations to tender for the recruitment of sub-contractors for software and hardware support and maintenance;
• to purchase license programme contracts.

Sector for Administrative Procedures and Reduction of Administrative Burdens has the following tasks:

• to implement the General Administrative Procedure Act and the Decree on administrative operations;
• to co-operate with non-governmental organisations;
• to implement the Act on access to information of public character and relevant implementing regulations.

Unit for the General Administrative Procedure and for Administrative Operations has the following tasks:

• to participate in drafting of relevant regulations, make analyses and propose measures to reduce administrative barriers hindering administrative operations;
• to prepare instructions and clarifications relating to the implementation of administrative operations regulations;
• to keep records of administrative procedure within national bodies, self-managed local communities and bearers of public authority;
• to maintain, update and establish connections between the following code systems: classification plan, list and record of proceedings;
• to contribute to the development of SPIS software;
• to set criteria for assessment of IT solutions for document management in compliance with relevant standards;
• to participate in the process of amending and updating the European model requirements for the management of electronic records (MoReq);
• to implement the Decree on administrative operations;
• to provide for a consistent implementation of the General Administrative Procedure Act and relevant implementing regulations.

Sector for Administrative Inspection has the following tasks:

• to control the implementation of the General Administration Procedure Act and other laws on administrative procedures, the Decree on administrative operations, the Act on Access to Information of Public Character and the Public Administration Act in state authorities, local communities' administrations and bearers of public authority. If the inspector finds there has been misadministration, he requests the manager to take the necessary steps to remedy the situation;
• to submit yearly reports to the Government; to contribute to system solutions concerning administrative processes and e-Government;
• to perform the tasks of administrative offence authority. 

Sector for Local Administrative Units has the following tasks:

• harmonizes the local administrative units' activities in the field of human resources, finances and organisation;
• performs tasks of standardization and offers expert assistance, follows the work and performs the control over local administrative units in organisational, human resources, management, overall operation and financial field;
• prepares and harmonizes proposal of common financial perspective and annual account of local administrative units, their liquidity plans and redistribution of funds;
• harmonizes functioning of the information assistance system for financial and material performance of local administrative units and the system of internal controls;
• prepares common establishment plan of local administrative units;
• prepares expert statements on major modification proposals of local administrative units job systematization;
• performs enjoyment of rights, obligations and responsibilities of employment relationship for heads of administrative units, including proposals of appointments and dismissals;
• cooperates with other state administration bodies, state authority bodies and institutions in ensuring rise of the effectiveness within local administrative units' operations.